ECOSIGN
Hotel Paperless
Unlike competing brands, we have designed this system with the goal of providing a low-cost, paperless solution for our customers-allowing them to experience the best digital signature platform for their front-office paperless operations.
The ECO-SIGN Hotel Paperless System enables hotel front desks to generate essential documents which including registration cards, guest folios, paid-out records, forex exchange slips, deposit payments, and receipts directly on a tablet, where guests can electronically sign them.
Additionally, all digitally signed documents are centrally stored in our Eco-Tracker Document Management System (EDMS), a web-based platform that allows easy search and retrieval anytime you need them.
How it works?
Paperless your Printing
Registration cards, folios, receipts, miscellaneous vouchers, and other forms will be digitized into PDFs, allowing guests to review, sign, and approve them directly on a tablet. This means your front office counter will be completely paper-free.
Paperless your Photocopy
Tired of wasting time photocopying IDs, passports, and credit card slips only for them to fade over time? Now, you can simply snap a photo of any document you need and store it digitally on your PC, making it easy to locate whenever you need it.
Paperless your Billing
Billing is as simple as clicking a send button allowing you to share invoices with guests as many times as needed, ultimately speeding up the checkout process. Additionally, Accounts Receivable can seamlessly issue invoices to travel agents, ensuring a smooth transaction every time.
Free out your Storage
No Paper means No Carton Box which also means No Storage space require in the building. If you are in the region that with high price per SQM then you will save on the space you need and use the storage space for better investment avenue.
Document Scanner
Simplifying guest check-ins with scanning feature of Passport and ID card via tablet. This innovative feature eliminates manual data entry, ensuring speed, accuracy, and security in front desk operations. Integrated with Opera Cloud and Opera V5, the system securely captures and stores essential details, streamlining compliance and record-keeping
Automation Forms
Automation Registration Card boosting operational efficiency, reducing manual workload, and saving valuable time then staff can focus on delivering exceptional service while accelerating check-in speeds.
Automatically retrieve Guest Folios onto a tablet for effortless digital signing. No more delays — just enhanced accuracy and time-saving efficiency
ORACLE PARTNER FOR GREEN
ECOSIGN offers a certified two-way interface with Oracle Opera PMS, enabling seamless data exchange between systems to optimize hotel operations. This integration allows guest personal information, membership enrollment, and opt-in email marketing preferences to flow effortlessly into the PMS.
DOCUMENT MANAGEMENT PORTAL
Access all your digitally signed documents in one centralized, web-based platform, the Eco-Tracker Document Management System (EDMS) for quick and effortless retrieval anytime you need them. Key features include customizable reporting, an advanced keyword search tool, bulk downloading of signed documents, efficient document management, and invoice issuance for accounts receivable.
Testimonial
Great paperless system with lowest cost but maximize guest experience and financial returns. We received many positive feedback from our guest.
Russell Sheppard, Director of Rooms, InterContinental Saigon